🏕️ Overnight Camping Booking

NATURALLY LIGHT EQUITATION LLP OVERNIGHT CAMPING TERMS AND CONDITIONS Site: Naturally Light Equitation LLP, Grange Farm Stables, Preston Capes, Daventry ("NLE") Effective from: 16 July 2026 These Terms and Conditions apply to every person permitted to camp or stay overnight at NLE in connection with a clinic, course, event, lesson or other authorised activity. By booking, paying for, entering or remaining in the camping area, each Guest confirms that they have read, understood and agreed to these Terms and Conditions. ───────────────────────────────────────────────────────── 1. DEFINITIONS "NLE" means Naturally Light Equitation LLP, its partners, employees, contractors, instructors, volunteers and authorised representatives. "Guest" means any person staying overnight at the Site, including the person making the booking and every person included within that booking. "Lead Guest" means the person who makes the camping booking. "Camping Area" means the specific area allocated by NLE for tents, campervans or other expressly approved sleeping accommodation. "Restricted Area" means any part of the Site that NLE has not expressly authorised Guests to enter, including barns, stables, paddocks, fields, storage areas, private accommodation and working areas. ───────────────────────────────────────────────────────── 2. ELIGIBILITY AND BOOKING RESPONSIBILITY 2.1 Overnight camping is available only to people attending, accompanying someone attending, instructing at or otherwise involved in an authorised NLE clinic or event. 2.2 Camping is not available to members of the general public unless expressly agreed by NLE in writing. 2.3 All overnight Guests must be declared when the booking is made. 2.4 The Lead Guest must provide NLE with: the full name of every Guest; an emergency contact name and telephone number; vehicle registration details where requested; the type of accommodation being used; details of any child or vulnerable person included within the booking; and any other information reasonably required for security or emergency planning. 2.5 The Lead Guest is responsible for ensuring that everyone included within their booking receives and complies with these Terms and Conditions. 2.6 Each adult remains personally responsible for their own conduct and compliance with these Terms. 2.7 No unregistered visitors or additional overnight Guests are permitted without NLE's prior approval. ───────────────────────────────────────────────────────── 3. CHILDREN AND VULNERABLE PERSONS 3.1 Anyone under the age of 18 must be accompanied by their parent, legal guardian or another responsible adult who has the appropriate authority to supervise them. 3.2 Children must remain under appropriate adult supervision at all times. 3.3 Children must not be allowed to wander around the Site, enter barns or stables, approach horses or livestock, operate gates, climb fences, enter vehicles or machinery areas, or enter any Restricted Area. 3.4 NLE does not provide childcare or supervision of children. 3.5 The accompanying adult accepts responsibility for the behaviour, welfare and safety of any child or vulnerable person under their supervision. ───────────────────────────────────────────────────────── 4. CHARGES AND PAYMENT 4.1 The camping charge is £10 per person, per night, unless a different amount has been confirmed by NLE in writing. 4.2 The full camping fee must be paid before arrival unless NLE has expressly agreed otherwise. 4.3 A booking is not confirmed until: NLE has approved the booking; all required information has been supplied; these Terms and Conditions have been accepted; and payment has been received. 4.4 Camping bookings may not be transferred or resold without NLE's prior written permission. ───────────────────────────────────────────────────────── 5. CANCELLATIONS AND REFUNDS 5.1 A Guest cancelling more than 48 hours before the agreed arrival time will normally receive a refund of the camping fee. 5.2 Camping fees are non-refundable where cancellation takes place less than 48 hours before arrival, or where a Guest fails to attend, unless NLE agrees otherwise. 5.3 NLE may cancel or suspend camping where it reasonably considers this necessary because of: severe weather; flooding or unsuitable ground conditions; fire risk; an animal welfare concern; disease or biosecurity concerns; failure of essential facilities; an emergency; instructions from the landowner, emergency services or public authorities; safety or security concerns; or circumstances outside NLE's reasonable control. 5.4 Where NLE cancels the camping arrangements before arrival, NLE will refund the camping fee paid. 5.5 NLE will not be responsible for additional travel, accommodation, lost earnings or other expenses resulting from a cancellation, except where liability cannot lawfully be excluded. ───────────────────────────────────────────────────────── 6. ARRIVAL, CHECK-IN AND DEPARTURE 6.1 Guests must arrive and depart at the times stated in their booking confirmation or as directed by NLE. 6.2 Guests must not arrive late at night without prior agreement. 6.3 On arrival, Guests must report to the nominated NLE representative before setting up camp. 6.4 Tents and vehicles must be positioned only in the location allocated by NLE. 6.5 Guests must not move into another area or alter the layout of the Camping Area without permission. 6.6 Emergency access routes, gateways, tracks, fire points and vehicle routes must remain unobstructed at all times. 6.7 Guests must leave the Site promptly at the agreed departure time unless an extension has been approved. 6.8 Before departure, Guests must: remove all tents, vehicles, equipment and belongings; dispose of rubbish in the designated manner; leave the pitch clean and tidy; report any damage, accident or incident; and return any keys, access devices or passes supplied by NLE. ───────────────────────────────────────────────────────── 7. PERMITTED CAMPING ACCOMMODATION 7.1 Guests may use only the type of accommodation approved by NLE. 7.2 Tents are permitted only in the designated Camping Area. 7.3 Campervans, motorhomes, caravans, horseboxes used for sleeping or other vehicles may only be used for overnight accommodation where NLE has given prior express approval. 7.4 No vehicle may be connected to the Site's water or electrical supply unless NLE has expressly authorised the connection. 7.5 Guests must not discharge wastewater, toilet waste, chemicals, fuel or other substances anywhere on the Site. 7.6 Generators, electric heaters, fuel-burning heaters and other high-risk or high-power equipment are prohibited unless specifically approved by NLE. 7.7 NLE may inspect the positioning of tents, vehicles and equipment and require anything considered unsafe or unsuitable to be moved or removed. ───────────────────────────────────────────────────────── 8. RESTRICTED AREAS AND ACCESS 8.1 Guests must remain within the Camping Area and other areas expressly made available for the clinic or event. 8.2 Unless accompanied or specifically authorised by NLE, Guests must not enter: barns or stable blocks; individual stables; paddocks, fields or turnout areas; hay, straw, feed or bedding stores; tack rooms; workshops; machinery or equipment stores; staff-only areas; offices; private accommodation or gardens; livestock areas; plant rooms; arenas outside authorised clinic times; or any area marked private, restricted, staff only or no entry. 8.3 A closed gate, barrier, rope, chain, sign or closed door must be treated as a clear indication that access is not permitted. 8.4 Guests must not climb or cross fences, gates, walls or barriers. 8.5 Guests must follow all instructions given by NLE, the clinic instructor, the landowner or an authorised Site representative. ───────────────────────────────────────────────────────── 9. HORSES, LIVESTOCK AND EQUESTRIAN RISKS 9.1 Guests acknowledge that NLE is a working equestrian establishment and that horses and other animals can behave unpredictably. 9.2 Risks may include animals kicking, biting, barging, becoming frightened, escaping or moving suddenly, as well as moving vehicles, uneven ground, gates, electric fencing, mud and agricultural equipment. 9.3 Guests must not, unless expressly authorised: enter any stable, paddock or field; touch, feed, handle, catch, release or move any horse or other animal; open or close an animal enclosure; move fencing or electric fencing; interfere with water, feed or bedding; ride or exercise a horse; enter an arena while horses are being worked; or bring food into horse areas. 9.4 Dogs and other pets must not approach horses or livestock. 9.5 Guests attending with a horse must comply with all separate clinic, livery, vaccination, health, welfare and biosecurity requirements issued by NLE or the clinic organiser. 9.6 Any concern regarding an animal must be reported to NLE immediately. Guests must not attempt to deal with the situation themselves unless necessary to prevent an immediate emergency. ───────────────────────────────────────────────────────── 10. SECURITY 10.1 The Site is a working business and is not a permanently staffed or fully secured commercial campsite. 10.2 Guests are responsible for securing their own tents, vehicles, trailers and belongings. 10.3 Valuable items should not be left unattended or visible inside vehicles or tents. 10.4 Any gate, door or access point found closed or locked must be left closed or locked. 10.5 Guests must not: prop open security gates; interfere with locks or security equipment; share access codes, keys or gate instructions; allow unauthorised people onto the Site; copy any key or access device; or publish Site access information on social media or elsewhere. 10.6 Any suspicious activity, unauthorised person, damaged gate, missing key or security concern must be reported to NLE immediately. 10.7 Keys, codes and access devices remain the property of NLE and may be withdrawn at any time. 10.8 CCTV and other security measures do not remove the Guest's responsibility to take reasonable care of their own property and personal security. ───────────────────────────────────────────────────────── 11. CCTV AND PRIVACY 11.1 CCTV operates in parts of the Site for purposes including security, crime prevention, protection of people, animals and property, investigation of incidents and management of the premises. 11.2 CCTV may record Guests, vehicles and vehicle registration numbers in outdoor, entrance, parking and shared areas. 11.3 CCTV is not installed in toilets, showers or other areas where a person would reasonably expect complete privacy. 11.4 CCTV may not be continuously monitored and must not be relied upon as a guarantee of personal safety or the security of belongings. 11.5 Footage may be reviewed following an accident, complaint, suspected offence, security incident or breach of these Terms. 11.6 Where lawful and necessary, footage may be shared with the police, emergency services, insurers, legal advisers, regulators or other authorised persons. 11.7 Personal information supplied in connection with the booking will be used for booking administration, payment, security, emergency planning, legal compliance and the proper management of the Site. 11.8 Further information about the use of personal data and CCTV is available in NLE's privacy notice, available from: info@naturallylightequitation.com ───────────────────────────────────────────────────────── 12. CONDUCT AND QUIET HOURS 12.1 Guests must behave responsibly and respectfully towards other Guests, clinic participants, liveries, neighbours, staff and animals. 12.2 Quiet hours are from 10:30pm until 7:00am, unless NLE confirms different times. 12.3 During quiet hours, noise must be kept to an absolute minimum. 12.4 Amplified music, loud televisions, shouting and disruptive behaviour are not permitted. 12.5 Guests must not behave in a threatening, abusive, discriminatory, intimidating, aggressive or antisocial manner. 12.6 Ball games, drones, fireworks, laser devices, air weapons, weapons and similar activities or equipment are prohibited. 12.7 Guests must not undertake commercial activity, sell goods, distribute advertising or conduct organised entertainment without permission. 12.8 Photography or filming must not unreasonably invade another person's privacy or interfere with the clinic, the operation of the Site or the welfare of horses. ───────────────────────────────────────────────────────── 13. ALCOHOL, SMOKING AND PROHIBITED SUBSTANCES 13.1 Alcohol may be consumed only responsibly and in areas authorised by NLE. 13.2 Anyone who appears intoxicated may be refused access to horse areas, clinic activities or any part of the Site. 13.3 Illegal drugs, unlawful substances and drug-related activity are strictly prohibited. 13.4 Smoking and vaping are prohibited: inside all buildings; in barns and stables; near hay, straw, bedding, feed or fuel; near horses or livestock; inside arenas; and anywhere displaying a no-smoking notice. 13.5 Smoking and vaping may take place only in a designated area, where provided. 13.6 Cigarette ends, matches and vaping materials must be extinguished and disposed of safely. ───────────────────────────────────────────────────────── 14. FIRE SAFETY, COOKING AND HEATING 14.1 Open fires, fire pits, candles, Chinese lanterns, disposable barbecues and fireworks are prohibited. 14.2 Barbecues, camping stoves and other cooking equipment may only be used where NLE has expressly permitted their use and must be: suitable for outdoor use; stable and in good condition; positioned away from tents, vehicles, buildings, fencing, hay, straw and animals; supervised by a responsible adult at all times; and fully extinguished immediately after use. 14.3 Cooking appliances must never be used inside a tent, enclosed awning, horsebox or other poorly ventilated area. 14.4 Fuel, gas canisters and flammable substances must be kept to the minimum reasonably required and stored safely. 14.5 Guests must familiarise themselves with the location of emergency exits, fire points and the assembly point. 14.6 In the event of a fire, Guests must raise the alarm, call 999, leave the affected area and follow the instructions of NLE or the emergency services. ───────────────────────────────────────────────────────── 15. VEHICLES, PARKING AND SITE TRAFFIC 15.1 Vehicles must be parked only in areas designated by NLE. 15.2 The maximum Site speed is 5 mph. 15.3 Drivers must remain alert for horses, pedestrians, children, dogs, uneven ground and other vehicles. 15.4 Vehicle movements should be kept to a minimum, particularly during quiet hours and while horses are being moved. 15.5 Engines must not be left running unnecessarily. 15.6 Guests must not drive across grass, arenas, paddocks or private tracks unless directed by NLE. 15.7 Keys must not be left in unattended vehicles. 15.8 Sleeping in a vehicle does not entitle a Guest to park outside the allocated Camping Area. 15.9 NLE may require a vehicle to be moved immediately where it creates a safety risk, obstructs access or is parked in an unauthorised location. ───────────────────────────────────────────────────────── 16. DOGS AND OTHER ANIMALS 16.1 Dogs or other animals may only be brought onto the Site with NLE's prior permission. 16.2 Dogs must be kept under effective control and on a lead unless NLE expressly permits otherwise. 16.3 Dogs must not enter barns, stables, arenas, paddocks, food preparation areas or Restricted Areas. 16.4 Dogs must not be allowed to approach, chase, bark at or disturb horses, livestock, wildlife or other Guests. 16.5 Dog waste must be picked up immediately and removed or placed in the appropriate bin. 16.6 A dog displaying aggressive, disruptive or uncontrolled behaviour must be removed from the Site immediately. 16.7 Dogs must not be left unattended in tents or vehicles where doing so may risk their welfare. ───────────────────────────────────────────────────────── 17. FACILITIES, HYGIENE AND WASTE 17.1 Guests may use only the toilets, washing facilities, water points and other facilities identified by NLE. 17.2 Facilities may be limited and are provided in connection with the clinic rather than as full-service campsite facilities. 17.3 Guests must keep shared facilities clean and report any problem promptly. 17.4 Drinking water must only be taken from a point confirmed by NLE as suitable for drinking. 17.5 Horse water supplies, troughs and taps must not be used for washing people, equipment, cooking utensils or pets. 17.6 Rubbish must be placed in the correct bins or removed from the Site if requested. 17.7 No waste, wipes, sanitary products, nappies, chemicals or unsuitable material may be placed in toilets or drains. 17.8 Human or chemical toilet waste must not be discharged anywhere on the Site. 17.9 Guests are responsible for leaving their pitch in the condition in which they found it. ───────────────────────────────────────────────────────── 18. HEALTH, MEDICAL CONDITIONS AND EMERGENCIES 18.1 Guests are responsible for deciding whether they are medically fit to camp and participate in any associated activity. 18.2 Guests should bring any medication and personal medical equipment they may reasonably require. 18.3 Any allergy, medical condition, disability or access requirement that may be relevant in an emergency should be notified to NLE before arrival. 18.4 NLE cannot guarantee an allergen-free environment. 18.5 In an emergency, Guests should call 999 first where urgent police, fire or medical assistance is required and then contact NLE as soon as practicable. 18.6 The emergency assembly point is: near the toilet block. 18.7 The emergency Site contact is: Name: Andy Mackintosh Telephone: 07917 333 412 18.8 Guests authorise NLE to contact the emergency services and their nominated emergency contact where NLE reasonably considers this necessary. ───────────────────────────────────────────────────────── 19. ACCIDENTS, INCIDENTS AND DAMAGE 19.1 Every accident, injury, near miss, fire, security concern, animal incident, property loss or damage must be reported to NLE as soon as possible. 19.2 Guests must provide reasonable and accurate information so that NLE can record and investigate the incident. 19.3 Guests must not conceal, alter or remove evidence relating to a serious accident, security incident or property damage. 19.4 Guests are responsible for the reasonable direct cost of repairing damage caused deliberately or negligently by: the Guest; a child or vulnerable person under their supervision; their visitor; their dog or other animal; or equipment or a vehicle brought onto the Site by them. 19.5 NLE will provide reasonable details or evidence of any amount claimed for damage. ───────────────────────────────────────────────────────── 20. PERSONAL RESPONSIBILITY AND ASSUMPTION OF RISK 20.1 Guests acknowledge that camping at a rural working equestrian premises involves risks that may not exist at a conventional commercial campsite. 20.2 These may include: horses and other animals; moving vehicles and machinery; electric and conventional fencing; uneven, wet, muddy or slippery ground; potholes, tracks, ditches and changes in level; gates, posts, ropes and agricultural structures; insects, wildlife and plants; falling branches; darkness and limited lighting; adverse weather; noise and smells associated with animals and farming; and limited access to emergency assistance. 20.3 Guests are responsible for bringing suitable accommodation, footwear, clothing, lighting and equipment for the conditions. 20.4 Guests must use reasonable care for their own safety and the safety of others. 20.5 Guests must stop any activity that they consider unsafe and report the concern to NLE. ───────────────────────────────────────────────────────── 21. LIABILITY 21.1 NLE will take reasonable care in the operation of the Site but cannot eliminate every risk associated with camping at a rural equestrian premises. 21.2 Guests stay at the Site at their own risk in respect of the ordinary and inherent risks of camping and being present at a working equestrian establishment. 21.3 To the fullest extent permitted by law, NLE will not be responsible for loss, theft or damage to tents, vehicles, horseboxes, trailers, equipment, tack, clothing, electronic devices, money, valuables or other personal belongings, unless the loss or damage was caused by NLE's negligence or another legal responsibility that cannot lawfully be excluded. 21.4 NLE will not be responsible for loss or damage arising from: the acts or omissions of another Guest or third party; the behaviour of a horse or other animal, unless caused by NLE's negligence; adverse weather or natural events; unsuitable personal equipment; failure to follow instructions or Site rules; a Guest entering a Restricted Area; vehicles or property being left unsecured; interruption of water, electricity, internet or other services; insects, wildlife, trees, plants or natural ground conditions; or circumstances outside NLE's reasonable control, except to the extent that NLE is legally responsible. 21.5 NLE is not responsible for indirect or consequential losses, loss of enjoyment, loss of income, loss of opportunity, travel costs or alternative accommodation costs, except where such liability cannot lawfully be excluded. 21.6 Nothing in these Terms and Conditions excludes or restricts liability for: death or personal injury caused by NLE's negligence; fraud or fraudulent misrepresentation; breach of a legal duty where liability cannot lawfully be excluded; or any statutory rights that cannot lawfully be limited. 21.7 Guests are strongly advised to maintain suitable personal accident, travel, vehicle and property insurance. ───────────────────────────────────────────────────────── 22. BREACH OF THESE TERMS 22.1 NLE may give a Guest a reasonable instruction or warning where these Terms are breached. 22.2 NLE may require a Guest and anyone included within their booking to leave the Site immediately where NLE reasonably considers that: there has been a serious or repeated breach; the Guest presents a risk to people, horses, livestock or property; the Guest has entered a Restricted Area; the Guest has interfered with horses, gates or security equipment; the Guest is intoxicated, aggressive, abusive or acting unlawfully; there is excessive noise or antisocial behaviour; an unauthorised person or animal has been brought onto the Site; or removal is otherwise reasonably necessary for safety, welfare or security. 22.3 Where a Guest is required to leave because of their conduct or breach of these Terms, no refund will be due. 22.4 NLE may refuse future bookings from any person who has seriously or repeatedly breached these Terms. 22.5 Where appropriate, NLE may report suspected criminal conduct to the police. ───────────────────────────────────────────────────────── 23. CHANGES TO PITCHES OR ARRANGEMENTS 23.1 NLE may change a Guest's allocated pitch, parking location, access route or available facilities where reasonably necessary for safety, horse welfare, Site operations, weather, ground conditions or emergency access. 23.2 Guests must comply promptly with any reasonable instruction to relocate a tent, vehicle or item of equipment. ───────────────────────────────────────────────────────── 24. COMPLAINTS 24.1 Any problem should be reported to NLE as soon as possible so that NLE has a reasonable opportunity to address it. 24.2 Complaints that cannot be resolved during the stay should be submitted in writing to info@naturallylightequitation.com 24.3 The complaint should include the Guest's name, date of stay, booking details and a clear description of the issue. ───────────────────────────────────────────────────────── 25. GENERAL PROVISIONS 25.1 These Terms and Conditions form the agreement between NLE and the Guest in relation to overnight camping. 25.2 Separate terms may apply to the clinic, course, horse accommodation, arena hire or other activities. 25.3 Where there is a conflict, any specific written safety instruction issued by NLE will take priority in relation to immediate Site safety. 25.4 No failure or delay by NLE in enforcing a term will amount to a waiver of that term. 25.5 If any part of these Terms is found to be invalid or unenforceable, the remaining provisions will continue to apply. 25.6 NLE may update these Terms from time to time. The version accepted when the booking is confirmed will apply to that booking, except where an immediate change is reasonably required by law or for safety. 25.7 These Terms are governed by the laws of England and Wales. 25.8 The courts of England and Wales will have jurisdiction, subject to any mandatory consumer rights relating to where a Guest may bring proceedings. ───────────────────────────────────────────────────────── GUEST DECLARATION I confirm that: • I have read and understood the NLE Overnight Camping Terms and Conditions; • I agree to follow all Site rules, signs and instructions; • I understand that NLE is a working equestrian establishment and not a conventional commercial campsite; • I understand that horses, livestock, uneven ground, vehicles, machinery and rural conditions may present risks; • I will remain within authorised areas and will not enter barns, stables, paddocks, private areas or other Restricted Areas; • I accept responsibility for children, vulnerable persons, visitors, dogs and belongings under my control; • I understand that CCTV operates in parts of the Site; • I understand that CCTV may not be continuously monitored and does not guarantee the security of my belongings; • I understand that I am responsible for securing my tent, vehicle and property; • I have provided accurate booking and emergency contact information; and • I agree to pay the reasonable direct cost of damage deliberately or negligently caused by me or anyone for whom I am responsible.